NOTICE OF PRIVACY POLICIES AND PRACTICES
This notice describes how information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Effective Date: May 10, 2013
At Palmetto Project (Palmetto Project) we are committed to treating and using protected healthcare information (“PHI”) about you responsibly. It also describes your rights as they relate to your protected healthcare information as defined by federal regulations.
Palmetto Project will use PHI as needed to maintain its operations. For example, patient navigators employed by Palmetto Project will assist in finding available health care services and treatment. In doing so, PHI may have to be disclosed to find the appropriate treatment for you. PHI may be used for Palmetto Project management purposes, quality control programs, and compliance training and/or auditing.
1. UNDERSTANDING YOUR MEDICAL RECORD/HEALTH INFORMATION
When you sign our authorization form we will be able to access your healthcare information. This includes any information about your examinations, your diagnosis, test results, treatment provided, and other pertinent healthcare data. Understanding what is in your record and how this information is used helps to ensure its accuracy. It allows you to determine what entities should have access to your information when making a decision to authorize the disclosure of this information to other individuals.
2. HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
Palmetto Project may utilize your PHI as permitted under applicable law, including the Health Insurance Probability and Accountability Act of 1996 (“HIPAA”). PHI consists of all individually identifiable information about which is created or received by Palmetto Project and which relates to your past, present, or future physical or mental health condition, the provision of healthcare to you.
You may submit a written revocation of your authorization of use or disclosure of your PHI. Your PHI may be used and disclosed, without your written consent, authorization or opportunity to object, under these circumstances:
Law Enforcement Legal Proceedings
Criminal Investigations Public Health
Healthcare Oversight Agency Military and National Security
Information required by Food & Drug Administration Coroners and Funeral Directors
Organ Donation Agencies Research/Training/Teaching
To the extent that other federal or state laws are more restrictive than HIPAA regarding the use or disclosure of your PHI, that law is followed.
3. PATIENT AUTHORIZATION
Palmetto Project will not disclose a patient’s PHI, without a signed authorization. For example, Palmetto Project will not distribute PHI on behalf of patients so that the patients may receive free magazine subscriptions or gifts offered by health care related businesses.
A signed authorization permits all disclosures separate from disclosures made for treatment, or health care operations. A patient may revoke the authorization in writing at any time. The moment the authorization is revoked all future disclosures will stop; however, any disclosures already made in reliance of the signed authorization may not be undone.
4. OUR RESPONSIBILITIES
Palmetto Project is required to:
– Maintain the privacy of your PHI
– Provide you with this Notice as to our legal duties and privacy practices with respect to the information we collect
– Abide by the terms of this notice
– Notify you if we are unable to agree to a requested restriction
– Accommodate reasonable requests you may have regarding communication of healthcare information
As permitted by law, we reserve the right to amend or modify our privacy policies and practices. These changes may be required by changes in Federal and State laws and regulations. Upon request, we will provide you with a revised notice on your next office visit. The revised policies and practices will be applied to all PHI that we maintain.
5. YOUR RIGHTS UNDER THE FEDERAL PRIVACY STANDARDS
You have the right to inspect and copy your protected healthcare information.
You have the right to request a restriction of your PHI.
You have the right to receive confidential communication from us.
You have the right to an accounting of how and to whom your PHI has been disclosed.
You have the right to amend or submit corrections to your PHI.
You have the right to receive a printed copy of this notice.
6. TO FILE A COMPLAINT
If you believe that your privacy rights have been violated, please contact our office at (843) 577-4122. You may also file a complaint with the Office of Civil Rights, US Department of Health and Human Services, 200 Independence Ave., S.W., Room 509F HHH Building Washington, D.C. 20201
This notice was originally published and becomes effective May 10, 2013. It is reviewed annually at minimum, and may be reviewed more frequently. The most recent review was completed on August 4, 2017.